Showmasters Admin Too Tall Posted March 10, 2009 Showmasters Admin Share Posted March 10, 2009 (edited) MOST IMPORTANT: We want you to have so much fun at the event it is unbelievable! In order to make that happen we have a few things that we would like to explain which will ensure the weekend is the best it can be! Please take the time to read through this sheet! :-) Respecting the Guests: Please remember that the guests are people too. There are to be no requests for photos or autographs outside of the photo and autograph sessions! The only time it is permissible for attendees to take photos of the guests is during the first few minutes of the talks. No photos are to be taken of the guests at any other time. At the parties, please don't crowd the guests, and please remember the no photo rule! Crowding the guests is honestly the quickest way to get them to leave. That doesn't mean you have to avoid them or not talk to them, just be aware of how many people there are around them already, up to 10 is OK, when it gets to 20 or 30, that’s WAY to many. You need to respect their space. If you feel a group of attendees is hogging a guest please talk to a crew member. The parties are not a place for photos with the guests. They are there to chill and have fun with you. Vouchers: Your registration pack will contain vouchers for your autographs (these autograph vouchers maybe on the back of your convention guide book). Your pack will also contain your photo shoot vouchers if you are a Silver or Gold pass holder or have ordered them in advance online. If you think any of your vouchers are missing please let us know immediately. You will be asked for them when you come to claim your autographs or photo shoots. If you forget to bring these vouchers or lose them, you will not be able to claim your autographs or photo shoots. These vouchers are YOUR responsibility, please treat them as if they are CASH. You WILL NOT be able to claim your photo shoots and autographs without these vouchers. Schedules: You will see schedules up on the walls and in your reg packs. To make it as easy for everyone as possible they include an estimate of when your groups will be called for each guests autograph and photo shoot. Please be aware this is ONLY AN ESTIMATE and you maybe called before or after this time depending on how quickly or slowly a specific guests queue is going. Badges: We don't want to have things spoilt by gate crashers so please make sure you have them on and visible at all times. Especially at the parties. Groups: Everyone is in a group based on their ticket number. You are simply split into groups of 30. Please check the sticker on the back of your con badge for your group number as when we're calling people over the weekend for autographs and photo shoots we will be calling you by group number. If you find you and a friend are in different groups, then please just let us know and if possible we will sort it out so you can both go in the same group. Child tickets: The child ticket numbers are not important. They do everything based on their parent/guardians ticket number and group. Entering the main hall for talks: We load the hall once each day at the start of the main hall session i.e. Fri @ 7pm, Sat @ 2pm and Sun @ 3:30pm, NOT for each talk. This is only an estimate of times, please see the show schedule for the specific times that the main hall events will start. Any disabled people and their carers will go in to the hall first. Then we will fill the hall in ticket number order by calling people in groups of 10. Gold passes have a dedicated area at the front and come in first. Then Silver, then Standard. You do NOT have to enter as soon as you are called. If you have a friend with a higher ticket number you can wait for their number to be called and then go in together. You can stay back, but they can not jump forward. Please be aware that with this system it does mean there is no need to arrive hours before the talks start. Getting to the main hall 20 minutes before is quite early enough. Around 15 minutes before the first talk/main hall event we will start letting people in, so as long as you are here when we call your number you will be in the same row as you would have been if you'd sat outside since the beginning of time! Seating in the main hall: There is a change to our normal system that we are trying out at ET2. There is to be no moving seats! Once you have taken your seat in the main hall, that will be your seat for the rest of the afternoon. You can come and go as you please, but do leave something on the chair to show that it is taken. Please help your fellow attendees by helping us police this. If someone gets up and someone new comes and sits next to you, please do explain that the seat is taken, and that moving seats is not allowed. Screaming: We respectfully request that people do not scream during the event. Please cheer and clap as much as you like. But screaming can be very painful to other people in the room, including the guests. Opening ceremony: The organisers will appear on stage and explain what’s happening over the weekend and welcome you to the event. The guests will come on stage for just a few minutes to say a quick hello. Gold Pass drinks reception: For gold pass holders only. There will be 5 areas set out, one for each gold pass group of 30. Once you have gotten your drink please go to your group’s area. Each group will then have a guest brought to their area. The guest will be with your group for 10 minutes. The guest should have time to speak to everyone in your group. If you find you’re being missed, please do talk to a crew member. Your current guest will then move on to the next group, and you will get a new guest. Please stay in your group as you will then get to meet each guest as they come around to your group. Talk questions: We have an MC that asks the guests questions and runs the talks. If you want to ask a question at one of the guest talks and have not already submitted your question online then you can fill in a question slip from your reg pack. You can ask for extra slips if you need them. The box to put them in and the extra slips will be at the reg desk. Photos in talks: For the comfort of our guests we only allow flash photography for the first few minutes of the talks. No further photography will be allowed after these first few minutes. Once you are asked to stop photography please do so and put your camera away. Recording of talks: No filming or sound recordings of the talks are allowed. If you see someone doing so please alert the nearest crew member. Although it may not appear to be hurting anyone, having this uncontrolled material out there and sometimes loaded on to the web can jeopardise these events being allowed to continue. So please do not do it and do report anyone you see doing it. Thank you. Photo shoots and Autographs: You are called for each guest separately in your groups. When your group is actually called the crew will call out your group number. Also the big sheets at the end of the autograph queues, outside the main hall and outside the photo shoots will be updated to let you know your group has been called. Don’t worry, with both photo shoots and autographs you can never miss your turn. Once your group has been called for a guest you can join that guest’s queue any time after that, even wait until Sunday if necessary. But please don't miss the end of the session on Sunday! We've done our best to sort out the schedule so you don't get called to be in two places at once, but ultimately it is impossible to get it 100% right due to different guests going at different speeds. So if you do find yourself being called for both an autograph and a photo shoot at the same time, go to the photo shoot first. If you find yourself being called for 2 photo shoots at the same time, please let the crew in the photo shoots know. They can then make sure the photographer and guest in your second shoot know you are still to come through. Multiple people in a photo shoot: If you want two or more of you in a single shot you must let the photo session crew know in advance. You will likely be asked to wait until the end of the shoot. Please be aware that it is ONE PERSON ONE TICKET. So if you want two of you in a shot you will need TWO tickets. You will receive two photos though. Extra autographs: When your group is called to come down an autograph queue for the first time there is a limit of your one free autograph and two extra autographs. If you require more than 3 autographs from a single guest or buy an extra one autograph after having been down that guests queue, you must wait until the queue is open (i.e. all the groups have been called), before joining the queue a second time to get these extras. Guest Encounters: These are a 45 minute chat (with coffee/tea/biscuits) with 12 attendees and one guest and can be won in one of two ways: 1: Raffle tickets: 2 places in each Guest Encounter will be raffled off. Tickets can be bought at the reg desk. The winners will be announced at the same time as the auction winners. There is no limit to the number of tickets you can buy or the number of Encounters or places you can win. 2: Auction sheets: 10 places in each Guest Encounter will the auctioned. This will work by bidding sheets being put up on the wall at the event. One sheet for each guest encounter. There is no limit to the number of Encounters you can win. If you have a winning bid on 2 sheets you will win both. Attendees bid by putting their badge number and their bid on the sheet. At a specific time, which will be stated on the sheet (say 1pm), the sheets come down and the highest 10 bids win. But everyone pays the value of the 10th winning bid. All bids are visible to people bidding later. You can come back and up your bid if you want. But if you want to up your bid you have to add a new one to the bottom of the list, not change your previous bid. That way we know the order that the bids were placed. So let's say 11 people bid with some people changing their bids, the sheet could look like this… NUMBER - BID G10----£200 G19----£5 – IGNORED AS REBID BELOW ST301-£10 G59----£10 S1------£7 – IGNORED AS REBID BELOW G19----£7 – IGNORED AS REBID BELOW G19----£10 ST23---£17 ST162-£9 – IGNORED AS REBID BELOW S75----£31 ST197-£8 – IGNORED AS REBID BELOW S96----£27 S97----£35 ST162-£20 ST197-£20 S1-----£20 So once sorted into bid order (And ignoring previous bids from the same person) they look like this... £200, £35, £31, £27, £20, £20, £20, £17, £10, £10, £10. As the 10th highest bid is £10, all 8 people with a bid higher than £10 win, but only pay £10. Even the person that bid £200. As you will see 3 people have bid £10. But there are only 2 places left. So the first 2 people to bid £10 win. In this case ST301 and G59. This is the reason for re-adding your bid at the bottom and not just changing it. If G19 had just changed their bid on line 5 to £10 it would have appeared they were the first person to have bid £10 (i.e. before both ST301 and G59), where as in fact they were the last person to bid £10. Edited October 9, 2009 by Too Tall Link to comment Share on other sites More sharing options...
harriet Posted March 13, 2009 Share Posted March 13, 2009 Vouchers: Your registration pack will contain vouchers for your autographs (these autograph vouchers maybe on the back of your convention guide book). Your pack will also contain your photo shoot vouchers if you are a Silver or Gold pass holder or have ordered them in advance online. If you think any of your vouchers are missing please let us know immediately. You will be asked for them when you come to claim your autographs or photo shoots. If you forget to bring these vouchers or lose them, you will not be able to claim your autographs or photo shoots. These vouchers are YOUR responsibility, please treat them as if they are CASH. You WILL NOT be able to claim your photo shoots and autographs without these vouchers. Guests: At all times but especially at the parties, please don't crowd them and start taking lots of photos. It is honestly the quickest way to get them to leave early. That doesn't mean you have to avoid them or not talk to them, just be aware of how many people there are around them already, and respect their space. Badges: We don't want to have things spoilt by gate crashers so please make sure you have them on and visible at all times. Especially at the parties. Groups: Everyone is in a group based on their ticket number. You are simply split into groups of 30. Please check the sticker on the back of your con badge for your group number as when we're calling people over the weekend for autographs and photo shoots we will be calling you by group number. If you find you and a friend are in different groups, then please just let us know and if possible we will sort it out so you can both go in the same group. is there any way of getting a photo if you are a standard pass holder? xx Link to comment Share on other sites More sharing options...
Moderators DavidB Posted March 13, 2009 Moderators Share Posted March 13, 2009 Yes, you buy them separately in the online store or at the event. Please don't ask the same questions in multiple topics though, we will see them! Link to comment Share on other sites More sharing options...
harriet Posted March 14, 2009 Share Posted March 14, 2009 Yes, you buy them separately in the online store or at the event. Please don't ask the same questions in multiple topics though, we will see them! oh okay! sorry is there any chance of getting the same guests twice? i couldnt come to ET1 and i was gutted that i couldn't meet everyone! Link to comment Share on other sites More sharing options...
Moderators DavidB Posted March 14, 2009 Moderators Share Posted March 14, 2009 http://showmastersonline.com/forums/index....8047&st=100 See what I said towards the bottom of the page there. That's pretty much all that can be said. Link to comment Share on other sites More sharing options...
supajulz Posted March 15, 2009 Share Posted March 15, 2009 My friend bought my ticket and I am going to buy us the photo shoots (We only got standard) - is that aloud? Its just obviously everything is in her name, would I just have to put everything in her name when ordering? Link to comment Share on other sites More sharing options...
breakout Posted March 15, 2009 Share Posted March 15, 2009 I WANT RACHELLE TO BE THERE!!!! PS. Love The Masquerade Ball !! Can't Wait ! Link to comment Share on other sites More sharing options...
Jola Posted March 16, 2009 Share Posted March 16, 2009 My friend bought my ticket and I am going to buy us the photo shoots (We only got standard) - is that aloud? Its just obviously everything is in her name, would I just have to put everything in her name when ordering? If your friend ordered your ticket then she should have given us your name as we need the names of all ticket holders for security purposes. You can order the photo shoots yourself, but if I don't have your name allocated to an entry ticket, then it causes queries and me emailing out to you to clarify the situation. Link to comment Share on other sites More sharing options...
supajulz Posted March 16, 2009 Share Posted March 16, 2009 If your friend ordered your ticket then she should have given us your name as we need the names of all ticket holders for security purposes. You can order the photo shoots yourself, but if I don't have your name allocated to an entry ticket, then it causes queries and me emailing out to you to clarify the situation. OK...thanks for the help. I'll speak to her first before ordering Link to comment Share on other sites More sharing options...
rayray_x Posted March 16, 2009 Share Posted March 16, 2009 I WANT RACHELLE TO BE THERE!!!! That kind of scared me, because I thought it said RACHEL LEE, which is my name, and for a second I was like, woahhh :| Link to comment Share on other sites More sharing options...
elliepandolfi Posted March 21, 2009 Share Posted March 21, 2009 (edited) I WANT RACHELLE TO BE THERE!!!! SECONDED Edited March 21, 2009 by __a Link to comment Share on other sites More sharing options...
Adele1986 Posted March 22, 2009 Share Posted March 22, 2009 i no its a long shot but it would be so awsome if one of the auction prizes was tickets to new moon premier, i very much doubt id be able to afford that cos numbers will go through the roof, it wud b pretty cool tho! Link to comment Share on other sites More sharing options...
Jemma Posted March 23, 2009 Share Posted March 23, 2009 i no its a long shot but it would be so awsome if one of the auction prizes was tickets to new moon premier, i very much doubt id be able to afford that cos numbers will go through the roof, it wud b pretty cool tho! That would be an awsome idea! i think many people would be willing to pay ££££ for one of those me included Link to comment Share on other sites More sharing options...
Sophie Watson Posted March 23, 2009 Share Posted March 23, 2009 i no its a long shot but it would be so awsome if one of the auction prizes was tickets to new moon premier, i very much doubt id be able to afford that cos numbers will go through the roof, it wud b pretty cool tho! okay i would pay stupid amounts of money for this! think i would even attempt to take out a loan for it aha please please please try for this one Link to comment Share on other sites More sharing options...
KayteeCullen Posted March 30, 2009 Share Posted March 30, 2009 Hey :) I dont know if this is the right place to ask but: Do we get sent a letter about this? because last con,my friend booked and got sent a letter after she booked but this time i booked and i havent had a letter yet. Other people mentioned their numbers and stuff... how do they know that? Im kinda stupid Thanks :) Link to comment Share on other sites More sharing options...
Moderators DavidB Posted March 30, 2009 Moderators Share Posted March 30, 2009 People only know their numbers if they booked at the con. Letters are sent out 2 weeks before the event. Link to comment Share on other sites More sharing options...
KayteeCullen Posted March 30, 2009 Share Posted March 30, 2009 Ohh Right :) Thanks soo much :) GAH! i have ages to wait Link to comment Share on other sites More sharing options...
Mrs.CharCullen Posted April 8, 2009 Share Posted April 8, 2009 I know this isnt the right place to post this but i wanted to be sure that showmasters got it. My sister bought a kellan photoshoot at the con but we had to leave early to go back to Belgium. She wrote down her adress to get it sent to her and she still hasn't got it. Link to comment Share on other sites More sharing options...
valli Posted April 12, 2009 Share Posted April 12, 2009 I don't know if this is the right place to ask this, but me and my friend are flying in from Norway so it's important that we get an answer before we leave home. I'm 17 and she'll be turning 17 and I remember reading somewhere that if you're under 18, you need a parent/guardian to allow you to walk freely around. So my question is: Does it have to be a parent/guardian or is it enough with a relative who's over 18? Oh, and one last thing: Since me and my friend are not related, would it be enough to just bring one of my parents? What does she have to do since we aren't planning on going with one of her parents? Link to comment Share on other sites More sharing options...
Showmasters Admin Too Tall Posted April 14, 2009 Author Showmasters Admin Share Posted April 14, 2009 I know this isnt the right place to post this but i wanted to be sure that showmasters got it. My sister bought a kellan photoshoot at the con but we had to leave early to go back to Belgium. She wrote down her adress to get it sent to her and she still hasn't got it. You need to email info@showmastersonline.com with a title of "MISSING PHOTO FROM ET". Please include all you friends details again and if possible a photo of her. It'll make is easier to find the photo. I don't know if this is the right place to ask this, but me and my friend are flying in from Norway so it's important that we get an answer before we leave home. I'm 17 and she'll be turning 17 and I remember reading somewhere that if you're under 18, you need a parent/guardian to allow you to walk freely around. So my question is: Does it have to be a parent/guardian or is it enough with a relative who's over 18? Oh, and one last thing: Since me and my friend are not related, would it be enough to just bring one of my parents? What does she have to do since we aren't planning on going with one of her parents? As long as you have a relative with you that is over 18 that will be fine. The best thing to do is both of you bring a letter signed by your parents stating that they are happy for you to be there and they take responsibility for you (so one letter each with your parent's sig on it). Link to comment Share on other sites More sharing options...
valli Posted April 15, 2009 Share Posted April 15, 2009 Okay, thanks. I appreciate it But would the same rules apply even if the relative isn't attending the con? Link to comment Share on other sites More sharing options...
Showmasters Admin Too Tall Posted April 15, 2009 Author Showmasters Admin Share Posted April 15, 2009 Okay, thanks. I appreciate it But would the same rules apply even if the relative isn't attending the con? Yes it does. You just both need the letter. But please do check with the hotel as some do not allow under 18s to stay without an adult with them. I wouldn't want you to travel all that way to find that your hotel will not let you stay there. Link to comment Share on other sites More sharing options...
StaciesEclipse Posted April 15, 2009 Share Posted April 15, 2009 My friend bought my ticket and I am going to buy us the photo shoots (We only got standard) - is that aloud? Its just obviously everything is in her name, would I just have to put everything in her name when ordering? If your friend ordered your ticket then she should have given us your name as we need the names of all ticket holders for security purposes. You can order the photo shoots yourself, but if I don't have your name allocated to an entry ticket, then it causes queries and me emailing out to you to clarify the situation. Ahhh im worried now, my sister ordered both of our tickets in her name and with her card, what do we do? im so glad i saw this thread before it was too late!! Link to comment Share on other sites More sharing options...
Queen_Sindel Posted April 15, 2009 Share Posted April 15, 2009 Ahhh im worried now, my sister ordered both of our tickets in her name and with her card, what do we do? im so glad i saw this thread before it was too late!! I am understanding this correctly, you and your sister are going? Have your sister e-mail Jola at info@collectormania.com. She should quote the order number and give your name. She best also adds a little note that she wasn't aware that the name of all ticket holders are required and that the second ticket is for you. Link to comment Share on other sites More sharing options...
StaciesEclipse Posted April 15, 2009 Share Posted April 15, 2009 Ahhh im worried now, my sister ordered both of our tickets in her name and with her card, what do we do? im so glad i saw this thread before it was too late!! I am understanding this correctly, you and your sister are going? Have your sister e-mail Jola at info@collectormania.com. She should quote the order number and give your name. She best also adds a little note that she wasn't aware that the name of all ticket holders are required and that the second ticket is for you. yes me and my sister are both going but she bought the tickets with her card on her account. i wil get her to send that email pronto! thanx for the help xx Link to comment Share on other sites More sharing options...
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