Showmasters Admin Too Tall Posted February 18, 2009 Showmasters Admin Share Posted February 18, 2009 (edited) Vouchers: Your registration pack will contain vouchers for your autographs (these autograph vouchers maybe on the back of your convention guide book). Your pack will also contain your photo shoot vouchers if you are a Silver or Gold pass holder or have ordered them in advance online. If you think any of your vouchers are missing please let us know immediately. You will be asked for them when you come to claim your autographs or photo shoots. If you forget to bring these vouchers or lose them, you will not be able to claim your autographs or photo shoots. These vouchers are YOUR responsibility, please treat them as if they are CASH. You WILL NOT be able to claim your photo shoots and autographs without these vouchers. Guests: At all times but especially at the parties, please don't crowd them and start taking lots of photos. It is honestly the quickest way to get them to leave early. That doesn't mean you have to avoid them or not talk to them, just be aware of how many people there are around them already, and respect their space. Badges: We don't want to have things spoilt by gate crashers so please make sure you have them on and visible at all times. Especially at the parties. Groups: Everyone is in a group based on their ticket number. You are simply split into groups of 30. Please check the sticker on the back of your con badge for your group number as when we're calling people over the weekend for autographs and photo shoots we will be calling you by group number. If you find you and a friend are in different groups, then please just let us know and if possible we will sort it out so you can both go in the same group. Child tickets: The child ticket numbers are not important. They do everything based on their parent/guardians ticket number and group. Entering the main hall for talks: We load the hall once each day at the start of the main hall session i.e. Fri @ 7pm, Sat @ 2pm and Sun @ 2pm, NOT for each talk. This is only an estimate of times, please see the show schedule for the specific times that the main hall events will start. Any disabled people and their carers will go in to the hall first. Then we will fill the hall in ticket number order by calling people in groups of 10. Gold passes have a dedicated area at the front and come in first. Then Silver, then Standard. You do NOT have to enter as soon as you are called. If you have a friend with a higher ticket number you can wait for their number to be called and then go in together. You can stay back, but they can not jump forward. Please be aware that with this system it does mean there is no need to arrive hours before the talks start. Getting to the main hall 20 minutes before is quite early enough. Around 15 minutes before the first talk/main hall event we will start letting people in, so as long as you are here when we call your number you will be in the same row as you would have been if you'd sat outside since the beginning of time! We do not allow seat saving. The only exception is if you are attending a Guest Encounter then we will allow you to save your seat by leaving something on it. This applies from 15 minutes before to 15 minutes after the Guest Encounter. At any other time if you leave the hall for more than a 5 minute toilet break please take your belongings with you, definitely no saving seats for 4 or 5 friends. Opening Ceremony: The organisers will appear on stage and explain what’s happening over the weekend and welcome you to the event. The guests will come on stage for just a few minutes to say a quick hello. Gold Pass Drinks Reception: For gold pass holders only. There will be various wines and a selection of soft drinks on offer. The each guest will be accompanied around the reception by a member of crew to ensure everyone gets to meet them. If you find you are not getting to see the guests please talk to a crew member. All the crew are there to help you see the guests. If for instance by 8pm you’ve only seen one guest please let us know. If you say nothing it makes it very hard for us to help. Please never feel that you can’t ask, we will never think you’re being pushy or greedy for asking. We’d honestly much rather you tell us than you leave feeling bad that you have missed out. Talk Questions: We have an MC that asks the guests questions and runs the talks. If you want to ask a question at one of the guest talks and have not already submitted your question online then you can fill in a question slip from your reg pack. You can ask for extra slips if you need them. The box to put them in and the extra slips will be at the reg desk. Photos in talks: For the comfort of our guests we only allow flash photography for the first few minutes of the talks. Once you are asked to stop flash photography please do so. You can continue to take photos but only without flash. Recording of talks: No filming or sound recordings of the talks are allowed. If you see someone doing so please alert the nearest crew member. Although it may not appear to be hurting anyone, having this uncontrolled material out there and sometimes loaded on to the web can jeopardise these events being allowed to continue. So please do not do it and do report anyone you see doing it. Thank you. Schedules: You will see schedules up on the walls and in your reg packs. To make it as easy for everyone as possible they include an estimate of when your groups will be called for each guests autograph and photo shoot. Please be aware this is ONLY AN ESTIMATE and you maybe called before or after this time depending on how quickly or slowly a specific guests queue is going. Photo shoots and Autographs: You are called for each guest separately in your groups. When your group is actually called the crew will call out your group number. Also the big sheets at the end of the autograph queues, outside the main hall and outside the photo shoots will be updated to let you know your group has been called. Don’t worry, with both photo shoots and autographs you can never miss your turn. Once your group has been called for a guest you can join that guest’s queue any time after that, even wait until Sunday if necessary. But please don't miss the end of the session on Sunday! We've done our best to sort out the schedule so you don't get called to be in two places at once, but ultimately it is impossible to get it 100% right due to different guests going at different speeds. So if you do find yourself being called for both an autograph and a photo shoot at the same time, go to the photo shoot first. If you find yourself being called for 2 photo shoots at the same time, please let the crew in the photo shoots know. They can then make sure the photographer and guest in your second shoot know you are still to come through. Multiple people in a photo shoot: If you want two or more of you in a single shot you must let the photo session crew know in advance. You will likely be asked to wait until the end of the shoot. Please be aware that it is ONE PERSON ONE TICKET. So if you want two of you in a shot you will need TWO tickets. You will receive two photos though. Extra Autographs: When your group is called to come down an autograph queue for the first time there is a limit of your one free autograph and two extra autographs. If you require more than 3 autographs from a single guest or buy an extra one autograph after having been down that guests queue, you must wait until the queue is open (i.e. all the groups have been called), before joining the queue a second time to get these extras. Guest Encounters: These are a 45 minute chat (with coffee/tea/biscuits) with 12 attendees and one guest and can be won in one of two ways: 1: Raffle tickets: 2 places in each Guest Encounter will be raffled off. Tickets can be bought at the reg desk. The winners will be announced at the same time as the auction winners. There is no limit to the number of tickets you can buy or the number of Encounters or places you can win. 2: Auction sheets: 10 places in each Guest Encounter will the auctioned. This will work by bidding sheets being put up on the wall at the event. One sheet for each guest encounter. There is no limit to the number of Encounters you can win. If you have a winning bid on 2 sheets you will win both. Attendees bid by putting their badge number and their bid on the sheet. At a specific time, which will be stated on the sheet (say 1pm), the sheets come down and the highest 10 bids win. But everyone pays the value of the 10th winning bid. All bids are visible to people bidding later. You can come back and up your bid if you want. But if you want to up your bid you have to add a new one to the bottom of the list, not change your previous bid. That way we know the order that the bids were placed. So let's say 20 people bid with some people changing their bids, the sheet could look like this… NUMBER BID ST150 £5 ST151 £5 G10 £200 S47 £5 G19 £5 – REBID BELOW ST267 £5 ST301 £10 S159 £9 G59 £10 G88 £10 S111 £7 S1 £7 – REBID BELOW G19 £7 – REBID BELOW ST189 £10 G19 £10 ST23 £17 ST162 £9 – REBID BELOW S75 £31 G45 £7 ST197 £8 – REBID BELOW S96 £27 S97 £35 ST162 £20 ST197 £20 S1 £20 So once sorted into bid order (And ignoring previous bids from the same person) they look like this... £200, £35, £31, £27, £20, £20, £20, £17, £10, £10, £10, £10, £10, £9, £7, £7 £5, £5, £5, £5. As the 10th highest bid is £10, all 8 people with a bid higher than £10 win, but only pay £10. Even the person that bid £200. As you will see 5 people have bid £10. But there are only 2 places left. So the first 2 people to bid £10 win. In this case ST301 and G59. This is the reason for re-adding your bid at the bottom and not just changing it. If G19 had just changed their bid on line 5 to £10 it would have appeared they were the first person to have bid £10 (i.e. before both ST301 and G59), where as in fact they were the last person to bid £10. Edited March 13, 2009 by Too Tall Link to comment Share on other sites More sharing options...
DorothyOverTheRainbow Posted February 22, 2009 Share Posted February 22, 2009 Even the crazy person that bid £200. who's questioning my mental health there? Link to comment Share on other sites More sharing options...
Showmasters Admin Too Tall Posted February 23, 2009 Author Showmasters Admin Share Posted February 23, 2009 Even the crazy person that bid £200. who's questioning my mental health there? Me But it's a good kind of crazy. It's a similar kind of crazy that brings the crew back time after time Link to comment Share on other sites More sharing options...
Buffy Lover Posted March 1, 2009 Share Posted March 1, 2009 Will my friend and I be able to leave during the early afternoon of the Sunday? We have to get home for school the next day, will we miss anything other than the last party? Link to comment Share on other sites More sharing options...
Moderators DavidB Posted March 1, 2009 Moderators Share Posted March 1, 2009 http://showmastersonline.com/forums/index....showtopic=47869 The Twilight con schedule for this weekend is in that topic, which could give you a vague idea of what might happen on the Sunday of Hallowhedon. Obviously it's not guaranteed to be the same, and it's far too early to say what the schedule will be like, but as you can see there was stuff on in the afternoon today. Link to comment Share on other sites More sharing options...
Buffy Lover Posted March 2, 2009 Share Posted March 2, 2009 (edited) http://showmastersonline.com/forums/index....showtopic=47869 The Twilight con schedule for this weekend is in that topic, which could give you a vague idea of what might happen on the Sunday of Hallowhedon. Obviously it's not guaranteed to be the same, and it's far too early to say what the schedule will be like, but as you can see there was stuff on in the afternoon today. Okay, thanks. I think you sent me a link like that before, but I didn't look properly. I will look at this now. Edit: I don't really understand the layout all that well. So, basically we'll miss several guest talks and encounters? Edited March 2, 2009 by Buffy Lover Link to comment Share on other sites More sharing options...
Moderators DavidB Posted March 2, 2009 Moderators Share Posted March 2, 2009 Well you've got a lot of months to get used to it before you need to understand it for Hallowhedon Haha but yes, basically Twilight was like this: 1:45pm - 3pm = All guests signing. 3:30pm - 4:15pm = Some encounters, and a talk with 2 guests. 4:30pm - 5:15pm = Same as above, but guests swapped over. 5:15pm - 6:15pm = Talk with all guests. 6:15pm - 6:30pm = Closing Ceremony. Realistically, the signing part is probably quiet for most people, as they'll have got them all before. So it's mainly for additional ones or if people have missed due to clashes etc. So it depends on whether you really wanna see the talks and bid on encounters if there are any .. Link to comment Share on other sites More sharing options...
Buffy Lover Posted March 2, 2009 Share Posted March 2, 2009 Well you've got a lot of months to get used to it before you need to understand it for Hallowhedon Haha but yes, basically Twilight was like this: 1:45pm - 3pm = All guests signing. 3:30pm - 4:15pm = Some encounters, and a talk with 2 guests. 4:30pm - 5:15pm = Same as above, but guests swapped over. 5:15pm - 6:15pm = Talk with all guests. 6:15pm - 6:30pm = Closing Ceremony. Realistically, the signing part is probably quiet for most people, as they'll have got them all before. So it's mainly for additional ones or if people have missed due to clashes etc. So it depends on whether you really wanna see the talks and bid on encounters if there are any .. Okay, thanks. :) Well, at least we won't be missing too much if we leave at about 2 or 3pm...Right? I mean chances are that we're silver and already booked our group will have had all the signings and stuff..? Link to comment Share on other sites More sharing options...
Moderators DavidB Posted March 2, 2009 Moderators Share Posted March 2, 2009 You probably will have yeah, and if you do need to really leave at that time, you can just let a crew member know and they'll do their best to make sure you've got everything before you've left. You won't have any problems Link to comment Share on other sites More sharing options...
Buffy Lover Posted March 2, 2009 Share Posted March 2, 2009 Okay, thanks. I probably won't want to leave though, I'll be grabbing onto people begging them to let me stay. I'm probably crazy enough to actually do that 0.o Link to comment Share on other sites More sharing options...
Sazzzy Posted March 2, 2009 Share Posted March 2, 2009 note to self, sit away form insane grabbing crazy person Link to comment Share on other sites More sharing options...
Buffy Lover Posted March 2, 2009 Share Posted March 2, 2009 Pff, at least I can spell. 'Form'? And I can just stalk you. I know what you look like. :3 Link to comment Share on other sites More sharing options...
Sazzzy Posted March 2, 2009 Share Posted March 2, 2009 you wouldnt be the first person to stalk me.. one of thems coming to hallowhedon too haha lol Link to comment Share on other sites More sharing options...
vampiric_kitten Posted March 2, 2009 Share Posted March 2, 2009 Who's your stalker? lol I keep meaning to phone up and see if I can extend my stay to the Sunday night too but I keep forgetting Link to comment Share on other sites More sharing options...
Sazzzy Posted March 2, 2009 Share Posted March 2, 2009 haha i'll introduce you to her at hallowhedon ohh man remeber and change already Link to comment Share on other sites More sharing options...
Buffy Lover Posted March 3, 2009 Share Posted March 3, 2009 Well, I'll be your other stalker. Aww, if you get to stay on the Sunday night, can i stay with you? Link to comment Share on other sites More sharing options...
Elspeth Posted March 4, 2009 Share Posted March 4, 2009 Well, I'll be your other stalker. Aww, if you get to stay on the Sunday night, can i stay with you? :D I'd be scared if I were you!! Link to comment Share on other sites More sharing options...
Sazzzy Posted March 4, 2009 Share Posted March 4, 2009 haha, its ok my first stalker her wudnt let her near me Link to comment Share on other sites More sharing options...
Buffy Lover Posted March 4, 2009 Share Posted March 4, 2009 Um, what? Link to comment Share on other sites More sharing options...
Showmasters Admin Too Tall Posted March 10, 2009 Author Showmasters Admin Share Posted March 10, 2009 Updated. Link to comment Share on other sites More sharing options...
Ginnean Posted April 1, 2009 Share Posted April 1, 2009 Is there any way to find out which group we will be in before the con? i'm going with three friends who booked their tickets together but i got mine separately a while after them so by the sounds of things we might be in separate groups. Can we request being together in advance or anything? sorry if my questions seem sily or appear to have obvious answers but this is my first time going to a con and i have no idea really how these things work. Also could someone please explain to me exactly when it is and isnt (excluding the talks) appropriate/permissable to take photos. Link to comment Share on other sites More sharing options...
Queen_Sindel Posted April 1, 2009 Share Posted April 1, 2009 The first time you could try to make a guess about your group is when you get the registration letters, and that's still a while to go. Have you got the same ticket type? It depends of whom or of what you want to take photos. In general the people in costume are very happy to pose for you if you ask their permission. Also during the parties of course you can take photos of you and your friends having. You can not take photos during the photo sessions and throughout the autograph session. Also if guests should turn up at the parties, they are much more likely to hang around for a while if they are not bombarded with camera flashes going off. Link to comment Share on other sites More sharing options...
luie01 Posted April 1, 2009 Share Posted April 1, 2009 i bought my ticket back in october and i got an email confirming my order but when i read the email again today it said it doesnt actually confirm weither my payment has been successful. how do i know everythings ok? i dont want to wait to find out by never recieving my ticket :-( Link to comment Share on other sites More sharing options...
vampiric_kitten Posted April 1, 2009 Share Posted April 1, 2009 I'm sure it said they'd contact you if the payment never went through. Or you could check your statement to see if the money's come off. Link to comment Share on other sites More sharing options...
luie01 Posted April 1, 2009 Share Posted April 1, 2009 I'm sure it said they'd contact you if the payment never went through. Or you could check your statement to see if the money's come off. it said they wouldnt contact me if the payment was unsuccessful on my email :-S so im left wondering if its worked or not lol Link to comment Share on other sites More sharing options...
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